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For Stanford Travelers

On this page, you will find information on travel advisory and guidance, what to do when you return to Stanford from travel, and links to frequently asked questions about business travel, cancellations and reimbursements.

Current status

As of July 7

  • In an updated policy, Stanford has suspended all university-sponsored travel, both domestic and international, until at least September 1, 2020.
  • To request an exception for travel, use the form found here. No exceptions will be made for undergraduate students.
  • We are asking individuals who have traveled outside the state of California and are now returning to Stanford to self-isolate for 14 days.

For immediate assistance re-booking university travel, contact:

Egencia: 877-219-1159 / 417-520-4735
stanford@customercare.egencia.com   

Casto Travel: 650-723-6797
stanfordtravel@fcm.us.travel

State Department Travel Advisory (March 19)

Per the U.S. Department of State’s Level 4 Global Health Travel Advisory on March 19, 2020:

“The Department of State advises U.S. citizens to avoid all international travel due to the global impact of COVID-19. In countries where commercial departure options remain available, U.S. citizens who live in the United States should arrange for immediate return to the United States, unless they are prepared to remain abroad for an indefinite period. U.S. citizens who live abroad should avoid all international travel.”

Please also note that the U.S. State Department has urged travelers to develop “a travel plan that does not rely on the U.S. Government for assistance.”

CDC travel guidance

The CDC likewise is recommending that travelers avoid all nonessentialtravel to all global destinations due to the global pandemic.

Returning to Stanford from travel (updated March 30)

Stanford is implementing new protocols for those returning to campus from travel outside California. (This does not apply to undergraduates who have already left campus, who are unable to return during spring quarter.)

Some members of our community may have traveled for spring break and are, or soon will be, returning to Stanford. Travel during this outbreak carries a greater risk of acquiring COVID-19 than staying home would, due to the probability of increased contact with individuals from other hotspot areas of the country.

For this reason, we are asking individuals who have traveled outside the state of California and are now returning to Stanford to self-isolate for 14 days. This applies to anyone who plans to come to campus buildings or offices for any reason other than health care, and it also applies to anyone living in on-campus student housing.

This restriction is intended to help preserve the work that has been done in preventing the spread of COVID-19 through our region’s shelter-in-place efforts over the past two weeks.

Travelers returning to a campus residence must have an appropriate place to self-isolate on campus. That means a studio apartment or an apartment in which there is a private bathroom or one shared only with travel companions. Those with on-campus housing will be asked to refrain from using common spaces or working on campus. This includes all individuals, including children, with or without symptoms. It also applies to visitors to Stanford.

Graduate students living on campus who are returning from travel and have questions or need assistance complying with this protocol are encouraged to reach out to the Graduate Life Office via email at graduatelifeoffice@stanford.edu.

Undergraduates who are staying in on-campus housing for spring quarter were previously advised not to leave the campus except for essential needs, and not to leave the Bay Area for any reason, and therefore should not be affected by this protocol. We appreciate everyone’s efforts to practice social distancing and to support the health of our friends and neighbors in the Stanford community.

Frequently asked questions