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For Stanford Travelers

Important

Individuals returning or coming to campus following travel must adhere to the following guidelines:

  • Fully vaccinated, returning from domestic travel (outside of California): No period of restricted activity.
  • Not fully vaccinated, returning from domestic or international travel: Restrict activities (i.e., not come to shared spaces) until receiving a negative Day 5  PCR, Color, or rapid antigen test result. (At-home, or otherwise unverifiable, tests are not acceptable.)
  • Fully vaccinated, returning from international travel: Restrict activities (i.e., not come to shared spaces) until receiving a negative Day 0 PCR, Color, or rapid antigen test result. After receiving a negative Day 0 test result but before receiving a negative Day 5 test result, resume in-person activities but refrain from indoor public dining and continue wearing face coverings indoors and in crowded spaces.

Students planning travel or returning to campus should review the Student Affairs Travel & Return Testing Guide.

Travel to Hawaii, Alaska, and U.S. territories and possessions is considered domestic travel.

As with all policies during the COVID-19 pandemic, this guidance is subject to changing health conditions.

Due to the financial and logistical complexities that may arise, all travel requires a contingency plan for participants who become COVID positive and need to isolate in place.

Please note: Reimbursement for any mandatory quarantine expenses associated with university-sponsored travel is the responsibility of the sending unit or department.

On this page, you will find travel guidance, what to do when you return to Stanford from travel and links to frequently asked questions about business travel, cancellations and reimbursements.

Travelers are strongly advised to verify travel entry requirements through the Centers for Disease Control and the country of destination.

Students, faculty, staff, and postdoctoral scholars booking air fare, hotels, or rental cars  for university-sponsored travel must utilize a Stanford Travel booking channel in order to ensure reimbursement.

Current status

As of May 13

FACULTY, STAFF, POSTDOCS and GRADUATE STUDENTS

Fully vaccinated faculty, staff, postdocs, and graduate students are permitted to travel both domestically and internationally without requesting an exception. However, field research that involves clinical or non-clinical human subjects continues to require prior approval.

All unvaccinated international travelers must be approved for a travel exception submitted no later than four weeks prior to the proposed departure date.

UNDERGRADUATE STUDENTS — Effective March 28, 2022

Domestic and International Travel

Undergraduates who have been fully vaccinated and have received a booster shot against COVID-19 (or have a Stanford-approved medical or religious accommodation) may travel domestically and internationally for Stanford-related business, including field trips and field research. All travel requires a contingency plan for participants who become COVID positive. We strongly recommend that such travel include a Stanford professional employee, graduate student, or postdoctoral scholar. The BOSP Stanford In New York and Stanford and Washington Programs will continue to operate according to their program requirements.

All undergraduate international travelers who have not been fully vaccinated and received a booster shot must be approved for a travel exception submitted at least four weeks prior to the proposed departure date.

Travel for undergraduate students is not permitted to countries, regions or cities where the International SOS risk rating (either the medical risk or travel risk) is “High” or “Extreme,” or where there is other reliable information of significant health or safety risks for the location. To determine a location’s International SOS medical and travel risk ratings, please visit this page.

Effective June 13, 2022

Effective June 13, 2022, subject to the restrictions below, domestic and international travel will be permitted for all individuals who are fully vaccinated and have received a booster shot.

DOMESTIC TRAVEL: Undergraduate students who wish to travel domestically, but are not fully vaccinated (including a booster shot) are discouraged from domestic travel. Although there is no process to request an exception for domestic travel, units sponsoring/funding such travel are encouraged to consider this in their COVID contingency planning.

INTERNATIONAL TRAVEL: Undergraduate students who wish to travel internationally, but are not fully vaccinated and have not received a booster shot, must submit an exception request at least 4 weeks prior to their travel deadline. COVID contingency plans are the responsibility of the sponsoring/funding/sending unit regardless of vaccination status.

Per the Provost’s International Travel Policy, travel for undergraduate students will not be permitted to countries, regions or cities where the International SOS risk rating (either the medical risk or travel risk) is “High” or “Extreme,” or where there is other reliable information of significant health or safety risks for the location of intended travel. To determine a location’s International SOS medical and travel risk ratings, please visit this page.

ALL TRAVEL: As noted above, the University is advising all campus units that fund or sponsor travel for business, research, study abroad and  experiential learning opportunities to be prepared to fund and support any mandatory quarantines associated with university-sponsored travel. All undergraduate travel requires a plan for participants that become COVID positive and need to isolate in place.

Resources:

Travel Restrictions, Flight Operations, Screening, Testing 

https://pandemic.internationalsos.com/2019-ncov/ncov-travel-restrictions-flight-operations-and-screening   (ISOS Membership # 11BCPA000272)

COVID-19 Conditions at Destination and Practical Factors

Stanford Travel, Vaccination, and Testing Policies

Stanford Resources

  • Faculty, staff, students, and postdocs: Stanford’s Global Risk office provides advice and assistance with travel preparation, risk assessment, and mitigation strategies so that faculty, students, and staff can travel with self-awareness and confidence. For travel-related questions, please contact travel2020@lists.stanford.edu.
  • Faculty and Staff: Stanford Environmental Health & Safety can provide pre-departure medical guidance and routine, itinerary-specific immunizations for faculty and staff. Please contact Stanford Occupational Health’s Travel Clinic to schedule an appointment. 
  • Students: Students are encouraged to contact Vaden Health Center’s Travel Clinic for a pre-departure medical consultation.

ONGOING TRAVEL ASSISTANCE

Travelers may benefit from global travel risk assessments and mitigation recommendations. This service is available through the Global Risk office (globalrisk@stanford.edu) and is particularly useful for:

(1) Travel to higher-risk destinations (based on information from the U.S. Department of State, Centers for Disease Control, International SOS or other reliable sources of information for health, safety or security risks),

(2) Group trips that include five or more travelers, and,

(3) Travelers with particular vulnerabilities.

Frequently asked questions

I’d like to travel internationally for a vacation. What are the rules for my return to campus?

Stanford recommends deferring international travel, even if you are vaccinated. If you plan to travel internationally, be alert to possible changes in countries’ travel restrictions (including testing on arrival and quarantine), as well as the new requirement to obtain a…

Read full answer about I’d like to travel internationally for a vacation. What are the rules for my return to campus?

Archived: My family lives overseas, and I would like to go home during the Thanksgiving break. What are the rules for my return?

Under current policy, regardless of vaccination status, Stanford affiliates who travel to any location outside of the United States on personal or university-sponsored business must follow some protocols before returning to campus. All international travelers are required to…

Read full answer about Archived: My family lives overseas, and I would like to go home during the Thanksgiving break. What are the rules for my return?

Archived: I’m in a wedding outside California (but within the U.S.) in October. What are the rules for my return?

Under current policy, there are no testing requirements following domestic travel. However, according to CDC recommendations, unvaccinated travelers are encouraged to test “3-5 days following their return and stay home and self-quarantine for a full seven days” following domestic…

Read full answer about Archived: I’m in a wedding outside California (but within the U.S.) in October. What are the rules for my return?

Do the university surveillance testing requirements apply during travel?

Faculty, staff, postdocs and graduate students are exempt from the university surveillance testing during travel, if such testing is impractical or impossible.  Undergraduate students must follow the program testing requirements during travel. Travelers must adhere to campus access restrictions and…

Read full answer about Do the university surveillance testing requirements apply during travel?

I’m conducting research away from campus, or was planning to do so. What precautions should I take?

You should carefully access your plans and discuss with your faculty advisor or PI to determine the best course of action. For example, you might consider postponing or restructuring your research plans to avoid travel and/or to reduce the number…

Read full answer about I’m conducting research away from campus, or was planning to do so. What precautions should I take?

What international travel restrictions, including testing and quarantine requirements, should I be aware of?

Please consider the following as you plan your international travel: Airline and international entry testing and quarantine requirements are continually changing at the local, national and international level, and require prior planning. Under current restrictions, for instance, U.S. citizens and non-citizens…

Read full answer about What international travel restrictions, including testing and quarantine requirements, should I be aware of?