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COVID-19 surveillance testing for faculty, staff and postdocs

Updates as of Jan 21, 2021:

Information you will find on this page:

Surveillance testing program overview

Eligibility and rollout plan

Testing registration and process

Kit pickup and distribution for work groups, labs and units

Testing results

Locations and hours:

COVID-19 testing options

Resources

Questions and support

Surveillance testing program overview

The COVID-19 surveillance testing program, which launched in the autumn quarter, provides regular testing for individuals who are not experiencing COVID-19 symptoms. 

Starting January 4, 2021, through the winter quarter, participation in Stanford’s surveillance testing program is required for all Stanford faculty, staff and postdocs authorized to work on-site at a Stanford location in Santa Clara or San Mateo counties (which includes the main Stanford campus and Stanford Redwood City).  Required surveillance testing provides additional reassurance for employees working on-site, and also better aligns with the university’s testing program for students. Read the COVID-19 Testing policy for more details.

Anyone working on-site at least one day per week will be required to test once per week. Others who work on-site infrequently (e.g. less than one day each week or every other week), will be required to test on the day they are scheduled to be on-site. Additionally, faculty, staff and postdocs who are approved to come on-site on a one-time basis (e.g. to pick up office equipment, drop off paperwork, etc.) are required to test on the day they are scheduled to be on-site.

SLAC employees will also be required to test and should refer to details posted in the SLAC Intranet. For additional questions, please email covid@slac.stanford.edu

In preparation for the gradual increase of on-site work in the winter quarter, implementing required testing along with other safety protocols including physical distancing, the use of face coverings, enhanced cleaning and good hygiene practices have helped to minimize the prevalence of COVID-19 in our community.

Stanford will continue to use Color Genomics, the testing vendor and technology used for voluntary surveillance testing this fall. Color supplies nasal-swab testing kits for self-collection and performs the clinical lab testing of each kit. Color uses a testing methodology that has received emergency use authorization from the FDA for the testing of COVID-19.

This surveillance testing program is intended for individuals who are NOT experiencing COVID-19 symptoms. If you are experiencing symptoms, information about seeking care is available here. Please also report your symptoms in Health Check, which will provide additional guidance.

Student COVID-19 screening information is available on this page.

Employee privacy is important. Eligible Stanford employees must register for the surveillance testing program and acknowledge how test results and personal information will be shared.

Individuals who face any language or technological barriers (e.g. access to a computer) may come to the Occupational Health Center (484 Oak Road) for additional support with COVID-19 testing.

Eligibility and rollout plan

Starting January 4, 2021, surveillance testing will be required for Stanford faculty, staff and postdoctoral scholars who meet the following criteria: 

  • You are approved to work on-site: 
    • If you work on-site at least one day per week, you must test once each week.
    • If you work on-site infrequently (less than one day or every other week, for example) you must test the first day you are scheduled to be on-site.
  • If you are approved to come on-site on a one-time basis (e.g. to pick up office equipment, drop off paperwork, etc.), you must test on the day you are scheduled to be on-site.
  • Your eligibility to work on-site is recorded and maintained in the On-Site Role Management System (ORMS). You may confirm eligibility in ORMS by logging in to https://onsiteroles.stanford.edu. If you believe your ORMS status should be updated, please contact your manager, local HR Manager, DFA, DFO, or ORMS Program Manager. Collection site staff cannot update ORMS records.

In addition, you must regularly report your health status in Health Check whenever you are scheduled to be on-site. Note, if you are experiencing symptoms and have been on-site in the last 14 days, you must report symptoms in Health Check, which will provide additional guidance. 

Regular testing along with other safety protocols including physical distancing, the use of face coverings, enhanced cleaning and good hygiene practices have helped to minimize the prevalence of COVID-19 in our community. 

Individuals who face any language or technological barriers (e.g. access to a computer) may come to the Occupational Health Center (484 Oak Road) for additional support with COVID-19 testing.

Non-exempt, temporary and casual employees

Testing is required for non-exempt, temporary and casual employees approved to work on-site. For those who are regularly on-site one day per week or more, testing is required once per week. For those who work on-site less frequently (less than once a week or every other week, for example), testing is required on the first day you are scheduled to work on-site. 

Note: If you are a temporary or casual employee who does not use Stanford email, your supervisor should provide your name, SUNET ID or employee ID, and personal email address to use for Color testing to covidtestinghelp@stanford.edu.

Non-exempt employees should record their time for picking up/dropping off test kits, as well as the testing time required when administered through Occupational Health. This should be done during regular work hours unless approved in advance by the employee’s supervisor.

SLAC employees

SLAC employees should log into the SLAC intranet for testing information and FAQs. For additional questions, please email covid@slac.stanford.edu.

CardinalTemps, vendors, contractors, interns and affiliates

The health and well-being of all members of our community is extremely important. We will be working with contractors, vendors, and others to identify the appropriate testing protocols for these populations in support of community health. To minimize the spread of COVID-19, these individuals are strongly encouraged to participate in regular testing. The most common form of diagnostic or surveillance testing involves a nasal swab, though oral and throat swabs may also be administered. The turnaround time for results may vary, but could be available as early as 24-72 hours. Learn more about where to get tested here.

Employees working from home

The testing requirement does not apply to employees telecommuting from home. Employees who are working from home and not recorded in ORMS as authorized to work on-site can be tested for COVID-19 through their healthcare provider or a County testing site. Learn more here

Winter Quarter Rollout Plan

On Dec. 8 and Dec. 10, Environmental Health & Safety (EH&S) hosted two information sessions to help employees and postdocs become familiar with the testing program. For individuals who were unable to attend, a recording of the webinar will be posted to this page in January. In the meantime, a pdf version of the presentation is available here.

Through the month of January, employees and postdocs will be given time to pick up test kits and adjust to the new program. If you are having difficulty with the testing process or if you are not sure if you are required to test, please reach out to your manager or local HR Manager, DFA, DFO for assistance. Starting in February, COVID compliance leads will begin to monitor testing program compliance and reach out to individuals who are required to test, but have not done so. Employees may confirm whether they are required to participate in the COVID testing program  by logging in to the On-site Role Management System (ORMS) at https://onsiteroles.stanford.edu.

If you believe your ORMS status should be updated, please contact your manager, local HR Manager, DFA, DFO, or ORMS Program Manager. Collection site staff cannot update ORMS records.

Surveillance Testing infographic (click to view PDF in Box)
Click on image to view Surveillance Testing infographic

Testing registration and process

View and download the Six Steps to Start Surveillance Testing infographic>>

Below are details on how to participate in Stanford’s surveillance testing program. Reminder, this testing program is intended for individuals who are NOT experiencing COVID-19 symptoms. If you are experiencing symptoms, information about seeking care is available here. Please also report your symptoms in Health Check, which will provide additional guidance.

Step 1: Confirm your eligibility for surveillance testing.

You may confirm eligibility in ORMS by logging in to https://onsiteroles.stanford.edu. If you believe your ORMS status should be updated, please contact your manager, local HR Manager, DFA, DFO, or ORMS Program Manager. Collection site staff cannot update ORMS records..

Step 2: Register for the surveillance testing program. 

You must create your Color testing account and authorize the sharing of your personal information using your primary Stanford email address (SUNet ID@stanford.edu). Alias emails will not be accepted. If you do not know your primary Stanford SUNet email or are not sure how to access it, please contact University IT Services & Support at 1 (650) 725-4357 or by submitting an online ticket.  

Please use a different password for your Color account than your SUNet ID password.

Employees and postdocs who are required to participate in the testing program must register for the surveillance testing program and acknowledge how test results and some personal information will be shared with Color Genomics, the university’s Occupational Health Center, limited other university offices and appropriate public health authorities. 

If you have previously created a Color account using your primary SU email address (e.g. for genomic testing), you will need to create a Color COVID-19 testing account using a different email address. Please contact covidtestinghelp@stanford.edu for further instruction.

If you are a temporary or casual employee who does not use Stanford email, your supervisor should provide your name, SUNET ID or employee ID, and personal email address to use for Color testing to covidtestinghelp@stanford.edu.

Create your testing account

Employees who face any language or technological barriers (e.g. access to a computer) may come to the Occupational Health Center for additional support with COVID-19 testing.

Step 3: Visit a collection site.

Once you’ve confirmed eligibility in ORMS and have created your test account, visit a test kit collection site and bring your Stanford University ID. Hours vary by location. New employees who are waiting to receive their Stanford ID may present their offer letter on Stanford letterhead for their first test kit pick up only

Your Stanford University ID is required every time you pick up a testing kit.

Step 4: Activate your testing kit and collect your sample.

When you’re ready to use your testing kit, you will need to activate it at color.com/covid/activate. Activate your kit just before you collect your sample. 

After you have activated the testing kit, you may self-administer your test, taking a sample specimen from your nose. Generally, this testing will be done without healthcare worker observation, and you may take the testing kit away to perform self-collection on your own at another time and location. 

Self-Swab Instruction Videos (English, Spanish and Chinese)
How to activate your kit and collect your sample
How to activate your kit and collect your sample (Spanish)
How to activate your kit and collect your sample (Chinese)

Participants who wish to perform a Color self-swab test under the supervision of Stanford Occupational Health clinicians may schedule an appointment at the Environmental Health & Safety site through this link.

Step 5: Drop off your sample to a collection site.

Once you collect your sample, you must return it to a collection site on the same day. All samples should be activated, collected, and returned on the same day. For hours of operation, see Locations and Hours

Each time you turn in a kit to be processed, you may pick up additional kits for subsequent use.

Step 6: Results in 24-72 hours

After dropping off your sample, you can expect to receive results within 24-72 hours. You may still continue reporting to on-site work while you wait for your results. You’ll receive an email notification from Color Genomics to check your testing account for results.

Kit pickup and distribution for work groups, labs and units

In order to facilitate testing for employees who work off-shift or at locations away from a testing site, school/unit departments and workgroups may request to pick up a set of testing kits for  distribution to colleagues. To coordinate large quantity test kit pick up, please submit your request using the Test Kit Pick Up Form. A testing team member will review the request and arrange a pickup time. Should you have any questions, please contact Environmental Health & Safety at covidtestinghelp@stanford.edu

Note, requests must include the names and SUNet IDs of eligible employees that will receive the kits.

How often am I required to test?

Individuals approved to work on-site at least once per week must participate in weekly testing. Others approved to work on-site less frequently (e.g. less than once a week or every other week) are required to test on the first day each time they report on-site. Recommendations regarding this cadence could be changed based upon observed prevalence in the community and the overall results of the testing program. 

Testing results

After dropping off your test sample, you can expect to receive results within 24-72 hours. You’ll receive an email and text notification from Color Genomics to check your testing account for results.

To protect the Stanford community and prevent further spread of COVID-19 such as exposure notification, cleaning, isolation and processing the information, individual test results will be shared with the participant and the following entities: 

  • Color Genomics;
  • Stanford University Environmental Health & Safety, Occupational Health Center and limited other university offices; 
  • Public health authorities consistent with applicable laws and guidance. 

De-identified test results will be aggregated weekly and shared on the COVID-19 Dashboard to monitor community prevalence of COVID-19 at Stanford.

Negative results

Negative test results for COVID-19 will require no further action from participants; we strongly encourage you to continue the physical distancing, masking, and frequent handwashing habits that are essential to controlling the spread of COVID-19.

Positive results

If your test is positive, you’ll be asked to self-isolate and refrain from coming to campus (if you live on campus, you may continue doing so while adhering to self-isolation guidelines). You’ll be asked to complete Health Check to update your test status. The university Occupational Health Center will reach out to you about receiving a confirmatory test and will initiate exposure notification for close contacts as defined here. Expect an additional call or follow-up by the local county public health department for contact tracing efforts. If you are having severe symptoms, including difficulty breathing, contact your healthcare provider immediately.

Reminders about test kit drop off and pick up:

  • A Stanford University ID is required each time you wish to pick up a testing kit.
  • If you are returning a testing kit, it needs to be returned on the same day as you perform the nasal swab, and during the operating hours listed above.
  • All samples should be activated, collected and returned on the same day.

Winter Quarter locations and hours (beginning Monday, Jan. 4, 2021)

Click on image to view locations

View and download testing location flyer for summary of test kit pick up and drop off sites >>
View location map>>

  • Environmental Health & Safety (EH&S)
    • 484 Oak Road, Stanford
    • Located in tents outside the building
    • Kit pick up hours: Monday – Friday, 9 a.m. – 3 p.m.
    • 24/7 kit drop box available outside front entrance 
    • Note: Samples dropped off at the 24/7 kit drop box will be taken to the Color lab at 5 p.m. daily.
  • Li Ka Shing Building near School of Medicine
    • 291 Campus Drive, Stanford
    • Located inside 1st floor lobby; enter at Lane/Alway entrance
    • Kit pick up hours: Monday – Friday, 8 a.m. – 4 p.m.
    • 24/7 kit drop off box available outside entrance facing Campus Drive 
    • Note: Samples dropped off at the 24/7 kit drop box will be taken to the Color lab at 5 p.m. daily. 
  • Arrillaga Outdoor Education and Recreation Center (AOERC)
  • Wilbur East Dining Hall
  • Stanford Redwood City
    • 585 Broadway, lobby
    • C parking, visitor parking, and limited number of loading zone spaces available
    • Kit pick up hours: Tuesday – Thursday, 10 a.m. – 2 p.m.
    • 24/7 kit drop box available outside entrance.
  • Hopkins Marine Station 
  • Stanford Medicine locations (e.g. Stanford Health Care, Stanford Children’s Hospital, Stanford Health Care – ValleyCare, University HealthCare Alliance and School of Medicine) 

Unmonitored test kit drop off boxes (available 24/7):

Note: Samples dropped off at the 24/7 kit drop boxes will be taken by courier to the Color lab at 12 p.m. and 5 p.m. on weekdays, and at 5 p.m. on weekends.

Main campus (six locations):

  • Environmental Health & Safety, 484 Oak Road
    • Located outside front entrance
  • Li Ka Shing Building, 291 Campus Drive
    • Located outside entrance facing Campus Drive
  • Escondido Road turnaround
    • Curbside box between Stern Hall and Crothers Hall)
  • 900 Welch Road, Palo Alto
    • Curbside dropbox in parking lot
  • Stanford Oval
    • Curbside dropbox next to Marguerite/bus stop, adjacent to FedEx and USPS dropboxes
  • 340 Bonair Siding
    • Located outside main entrance

Stanford Research Park (two locations): 

  • 3165 Porter Drive, Palo Alto
    • Located outside entrance of building next to UPS box
  • 1070 Arastradero Ave, Palo Alto
    • Located outside entrance of building

Stanford Redwood City:

  • 585 Broadway, Redwood City
    • Located outside front entrance

COVID-19 Testing Options

Are you asymptomatic?

Employees eligible to participate in the surveillance testing program, but face any language or technological barriers (e.g., access to a computer), may come to the Environmental Health & Safety building, 484 Oak Road,  for additional support with their Color test or to take a PCR test:

  • Making an appointment Monday through Friday, 10 a.m. – 2 p.m. through this link; or
  • Dropping in (no appointments needed) Monday through Friday, 9-10 a.m. and 2-3 p.m.

Employees may confirm eligibility in ORMS by logging in to https://onsiteroles.stanford.edu.

Employees ineligible for the surveillance testing program (e.g. are working from home) can be tested for COVID-19 through their healthcare provider or a County testing site. Learn more here: https://healthalerts.stanford.edu/covid-19/prevention-care/where-to-get-tested/

Are you symptomatic?

Employees who have recently been on-site and may have been exposed or are symptomatic must report symptoms in Health Check and can contact Occupational Health via email or phone (stanfordohc@stanford.edu or 650-725-5308) to discuss testing options.

Employees who are working from home and have not been on-site can be tested for COVID-19 through their healthcare provider or a County testing site. Learn more here: https://healthalerts.stanford.edu/covid-19/prevention-care/where-to-get-tested/

Resources

Questions and Support

Questions about your test kit? Contact mycovidtest@color.com or (844) 352-6567.

Other questions about Stanford’s testing program? Email health-alerts@stanford.edu.

Questions about the student testing program with Verily? Visit https://studentaffairs.stanford.edu/covid-testing