All Stanford on-campus programs being offered during Summer 2022 that intend to use high-demand campus space (e.g. campus residences, auditoriums, athletic fields and facilities, classrooms and conference rooms, etc.) need to be approved by the head of the sponsoring school/unit/institute (e.g., Dean, Vice Provost, Director) and the Provost.
If you would like to propose a program for Summer 2022 that uses campus resources, please work with the head of your school/unit/institute (e.g., dean, vice provost, etc.) to review, approve, and then recommend the program to the Provost’s Summer Programs Committee via this Google form. Submissions will be reviewed on a monthly basis until May 31, 2022.
Note: If the summer program requires residential space, you will need to submit information separately to Stanford Conferences to learn about residence availability and current policies.
Guidance for all summer programs:
All programs bringing visitors to the Stanford campus for Summer 2022 are required to have a COVID-19 safety plan that includes procedures for determining vaccination compliance, testing individuals for COVID-19, and managing COVID-19 positive individuals. The specific responsibilities of each summer program include:
- Verifying vaccination status prior to program start date. Participants must be fully vaccinated or have an approved medical exception. Boosters are highly recommended. Requests for medical exceptions for the COVID-19 vaccination requirement for adults and minors should be sent to Stanford University Human Resources for review and approval. Please send requests for exceptions for adults to email@example.com and minors to firstname.lastname@example.org.
- Verifying that participants do not have COVID-19 at the start of the program. Programs should have rapid antigen testing to screen participants and/or require participants to provide a negative COVID-19 test from a verifiable pharmacy source or healthcare provider taken within 24 hours prior to the start of the program.
- Providing rapid antigen test kits on hand for symptomatic testing. Participants exhibiting symptoms should be tested to determine if they are COVID-19 positive. All COVID-19 positive participants will need to isolate for at least 5 days and obtain a negative antigen test before returning to the program.
- Providing isolation space, including transportation and essential resources (food and medical support) for COVID-19 positive participants, until they can return home or be transferred to the care of another responsible person. Programs using campus residences will need to follow policies established by Stanford Conference Services for temporarily isolating and caring for adults and minors infected with COVID-19.
Please note: Stanford University is not responsible for providing medical care for temporary community members participating in summer programs. Vaden Health Services are available for Campus Health Fee eligible Stanford undergraduate and graduate students only, including students enrolled in Stanford’s Summer Session. During summers, this generally includes matriculated students and a very small number of non-matriculated students. If there is a question about eligibility of your program, please contact Leigh Stacy (email@example.com).
- Communicating with participants the conditions for participating in the programs and the responsibilities of the program prior to the start of the program.
- Communicating their cancellation/refund policy to participants prior to the start of the program.
- Submitting a COVID-19 safety plan to their sponsoring unit (e.g. school, athletics, DoR, VPUE, VPGE, SLAC, Summer Session) for review and approval before the start of the program. Please use this COVID-19 safety plan form. Programs involving minors should use the COVID-19 safety plan for minors programs and activities. EH&S is available to consult with programs as needed on their safety plans. Email firstname.lastname@example.org. For residential programs, COVID-19 safety plans need to be submitted to Stanford Conferences for final review and approval. All programs involving minors need to submit their safety plans to UHR via email@example.com.
- All programs involving minors are required to meet the requirements of the Protection of Minors policy and requirements for in-person programs and activities involving minors.
- All programs are required to agree to these conditions in order to offer their programs on the Stanford campus.
Frequently Asked Questions
Do summer program participants have to fill out daily COVID-19 health attestations?
Programs should have a process for evaluating each participant’s daily health symptoms. Programs can request participants to fill out daily COVID-19 health attestations or perform in-person symptom checks during daily check-ins. For programs and activities involving minors, the health attestation needs to be completed on the first day of the program or activity.
What kinds of rapid antigen tests are acceptable?
FDA-approved or FDA-EUA rapid antigen tests obtained through commercial sources in the United States can be used.
How do summer program participants obtain a “verifiable” rapid antigen test?
Tests must be administered by a healthcare provider or pharmacy that can provide written proof of the result. The tests need to be taken within 24 hours prior to program start.
How do summer program administrators verify test results taken before arrival?
Program participants should show a photo ID that matches the name on their test result. Acceptable documents include hard copy of test results, or an email or text message displayed on phone/device from test provider or laboratory. Proof of a negative COVID-19 test should clearly indicate:
- Full name
- Type of test (PCR , LAMP or rapid antigen)
- Date of test
- Test result
How is vaccination status verified?
Vaccination status should be verified visually. Vaccine records and testing results should be treated as confidential, and paper/digital copies should not be collected for storage.
For proof of vaccination: Individuals should show a photo ID that matches the name on their vaccine record. Acceptable proof of vaccination includes a vaccine card (hard copy, paper photocopy, or clear digital photo), a signed doctor’s letter with medical provider license number and date, or official government document for international travelers. Vaccination documentation should clearly indicate:
- Full name
- Vaccine name/manufacturer
- Date(s) of vaccination
- Doctor’s signature, seal, official letterhead (if applicable)
Can summer program participants request an exception to the vaccination policy?
Yes. Individuals may request a medical exception for one of the contraindications for the vaccine and/or booster supported by the CDC. All exceptions will be reviewed by Stanford University Human Resources (UHR).
Can a COVID-19 positive individual isolate, test negative, and subsequently return to the program?
Depending on the length of a summer program, COVID-19 positive participants may not be able to complete the program (e.g., programs 7 days or less). For longer summer programs, it may be possible for an individual who contracted COVID-19 and later tests negative with no symptoms to return to the program. Summer programs should clearly communicate their COVID-19 illness policy. Consult program directors regarding program adjustments and/or refunds in response to COVID-19 infections.
Who bears the cost of the care and isolation of COVID-19 positive individuals prior to returning to the program?
Each summer program is required to bear the costs associated with the care and isolation of COVID-19 positive individuals.
For residential summer programs on campus, what is the isolation policy for individuals that become COVID-19 infected?
Programs using campus residences will need to follow policies established by Stanford Conferences for temporarily isolating and caring for adults and minors infected with COVID-19. Individuals testing positive for COVID-19 will be temporarily housed in isolation until the individual can safely leave campus and may not continue to participate in the program in person while in isolation. Any questions about the COVID-19 isolation policy should contact Stanford Conferences.